Administrative Assistant - PACE Program

West Los Angeles, CA

Requirements to Apply:

• Bilingual English / Spanish is REQUIRED


• Education/Degrees: High School Diploma; Bachelor’s Degree preferred but not required


• Years of experience: Minimum of 2 years of Administrative Assistant experience within the healthcare field or an equivalent combination of education and experience


• Must have a California driver’s license


• Good organizational skills. Ability to handle complex interpersonal situations.

Schedule: Monday – Friday

Times: 8:00AM to 5:00PM

Location: West Los Angeles, CA

Training Location: Training will take place in Reseda, CA. Mileage between locations will be reimbursed during the training period. 

Pay rate: $20.00 to $23.00 per hour (Depending on experience)

Under the supervision of the PACE Center Executive Director the Admin Assistant is responsible for providing a wide variety of administrative and clerical support functions for the PACE Center. 

Responsibilities:

• Securely maintains all PACE center incorporation documents including bylaws and tax exemption records.


• Securely maintains all PACE center Clinic and Center licensing documents.


• Schedules PACE center Board of Directors meetings by communicating directly with Board members, prepares and distributes agendas, takes Board meeting minutes, and maintains meeting records.


• Schedules PACE center Medical Advisory Committee, Quality Improvement Committee, Ethics Committee, Participant Advisory Committee, Infection Control Committee, Medication Safety and Quality Committee, Safety and Utilization Review Committee via e-mail, prepares and distributes agendas, takes meeting minutes, and maintains meeting records.


• Tracks and organizes CalPACE agendas and documents for Executive Director.


• Schedule and prepares agendas for Management Meetings.


• Prepares and distributes Provider Schedule as well as On-Call Schedule.


• Schedules Provider and staff orientation when requested.


• Assists with PACE center reception coverage.


• Maintains and updates conference room scheduling for PACE activities


• Consistently meets or exceeds PACE customer services targets

Why us?

We are a stable and growing healthcare organization that provides high-quality health care and supportive services, and enhance the well-being of elders, their family caregivers, and the community.