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Staff Accountant

Location : South San Diego, CA
Job Type : Temp/Contract
Job Industry : Healthcare - Health Services

Job Description :

Position Summary: 


Under the supervision of the Grant Accounting Manager, performs accounting functions and provides administrative support in the Accounting Department. 




  • Primary Function of Grant – Accountant is the monthly accounting of assigned grants and program revenues, expenses, actual-to-budget tracking reports and recurring financial reporting requirements. 

  • Prepares and submits monthly grant and program invoices to assigned funding sources timely and accurately. 

  • Works collaboratively with Payroll, Accounts Payable and program staff to setup new funding sources and to assign related expenses directly or by recurring payroll/expense allocation to appropriate general ledger funding source accounts. 

  • Reviews assigned grant and program expense invoices for accuracy, correct G/L coding and available budget capacity prior to payment; approves expense invoices for payment; and maintains detailed documentation as backup support for amounts paid for audit review purposes.

  • Records sales activity within Company's Accounting system and tracks/follows-up on open, unpaid Accounts Receivable balances aged at 30 days or later from expected funder payment date. 

  • Maintains and actively manages all Accounts Receivable entries and balances for assigned grants and programs, preparing adjusting entries and corrections timely and accurately as needed. 

  • Assists and communicates with the Accounts Receivable Accountant to ensure payments received are applied to appropriate Accounts Receivable, Restricted Funds and/or Revenue G/L accounts. 

  • Assists Grant Coordinators & Program Managers with preparation and submission of annual budgets, budget adjustments, and fiscal reporting. 

  • Communicates regularly with program staff, facilitating monthly financial review meetings and providing feedback and input for improvement. 

  • Completes month end tasks prior to established closing dates, including posting journal entries for responsible grants and programs, as well as any other assignments, files all work as directed by pre-established deadlines. 

  • Prepares and posts reclass journal entries when needed and maintains detailed supporting documentation evidencing calculations and reasoning behind posted entries. 

  • Reviews, approves and updates payroll allocation changes timely and accurately within SY Health’s payroll system. 

  • Provides coverage for other Accounting Department team members when necessary. 

  • Ensures continual, ongoing compliance with all regulatory and funding source compliance requirements. 

  • Serves as lead contact for and facilitates all preparations for assigned grant and program audits, site visits and program review activities. 


Additional Duties and Responsibilities:

  • Performs other related duties as assigned. 

  • Attends meetings as required. 

  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops. 

Required Qualifications :

Education Required (Minimum level of education): 

  • Bachelor’s Degree or comparable experience 

Certifications/Licenses Required: 

  • CA driver’s license and required insurance coverage 

Experience Required (Minimum level of experience): 

  • 2 to 3 years in accounting or related field 

Verbal and Written Skills Required to Perform the Job: 

  • Excellent written and verbal communication skills 

Technical Knowledge and Skills Required to Perform the Job: 

  • Microsoft Excel/Word, General Ledger.

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